Team Administration Specialist (f/m/x)

Your mission:

• Overall responsibility for the Group Communication team’s administration requirements 
• Own internal incentive store for branded items and giveaways including invoicing, reorder of existing and creation of new products, budgeting, managing related suppliers and liaising with users across the company to ensure a streamlined approach
• Team invoicing and budget overview, including daily invoices, team credit card statements, recharging, sharing monthly updates from accounting and coordinating the quarterly budget outlook process with the team 
• Schedule and manage logistics for team meetings and training sessions
• Schedule and organise quarterly and annual Group Communication hosted meetings and alignments for the wider Communication & Marketing network 
• Support the team on various communication projects and initiatives, from internal campaigns to cross-functional events  
• Other administrative tasks including managing inboxes owned by Group Communication; helping to onboard new team members; and serving as the Group Communication representative for data protection, compliance and contract topics

Your profile:

• 5-7 years of relevant experience in administrative support or as a team or administrative assistant office manager, experience supporting communication and marketing teams is an advantage but not essential
• Strong organisational skills and the ability to prioritise tasks, work on multiple projects simultaneously and with a keen eye for detail.
• Proactive team player who can also work independently.
• Background or experience with basic accounting topics and affinity to numbers 
• Proficiency in Microsoft Office programmes (mainly Outlook, PowerPoint, Excel and Teams)
• Excellent English and German – oral and written

Our offer:

• Start: immediate start possible 
• Location: Group office Vienna, Marxergasse 4a, 1030 Vienna – Take a virtual walk through our office!
• Duration: unlimited contract
• Extent: full time, 38 hours / week
• We offer a compensation package starting at € 45.000 gross/year on a full-time basis (38 hours/week), with the opportunity of overpayment depending on your experience, skills, and qualification.

Get in touch:

We strive to create a culture that inspires our people to reach their full potential. Going the extra mile – for colleagues and customers – our people drive our passion for performance and are the key ingredient of Mondi’s success. Be part of our future. Should you need further information, please contact Cristina Espino via email.

Do you want to know more about Mondi? We are a global leader in packaging and paper, contributing to a better world through innovative solutions that are sustainable by design. Our global team of 22,000 people works across 100 production sites in more than 30 countries.

Our strength lies in our diversity. We are dedicated to creating a team that reflects the diversity of the world we operate in. We encourage applications from traditionally underrepresented groups, including women, visible minorities, LGBTQI+ individuals, and people with disabilities. Even if you don't meet all the listed qualifications, we still want to hear from you. We believe in your potential and are committed to supporting you as you grow and learn at Mondi. If you need any accommodations during the recruitment process, please reach out to the contact person listed above.

Only CVs uploaded onto our online career platform will be taken into consideration. With your application, you will be redirected to our recruiting platform. After creating an account, you will receive an activation link. If you do not find the email in your inbox, please check your spam folder or add the address no-reply@mondigroup.com “safe list” or address book.

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