Document Controller (Fixed=Term Contract)

Your mission:

• Setting up and maintaining Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and document.
• Monitoring Contractor`s Document Delivery Schedule.
• Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report  required by Project Director and Engineering Manager.
• Audit site Document Control and folder structure
• Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Co-ordination of vendor and stakeholder interaction during the project period.
• Provide administrative support where required.
• Maintain the project document deliverables list and EDMS.
• Maintaining the drawing / document approval timeline trackers.

Your profile:

• Matric with a qualification in Administration or Accounting Experience with other Electronic Document Management Systems (EDMS) will be advantageous
• 2 to 5 years’ Document Control and Record Management related experience in a project and construction site environment a must. 
• Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
• AutoCAD experience advantageous
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects
• Document hand over, archiving and close-out experience.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to be located at the Construction site during the construction period.
• Able to work independently and ability to work within a team environment under pressure.

Our offer:

• Location: 7 Western Arterial, Alton, Richards Bay, 3900
• Duration: Fixed-Term Contract. 

Benefits: Learning & Development 

Get in touch:

We strive to create a culture that inspires our people to reach their full potential. Going the extra mile – for colleagues and customers – our people are what drives our passion for performance, and are the key ingredient of Mondi’s success. Be part of our future. 

Appointments will be made in line with our Employment Equity Plan. The above advert has minimum requirements listed; however, Management reserves the right to use additional/relevant information as criteria for shortlisting.

Only CVs uploaded onto our online career platform (e.g. www.careers.mondigroup.com) will be taken into consideration. With your application, you will be redirected to our recruiting platform. After creating an account, you will receive an activation link. If you do not find the email in your inbox, please check your spam folder or add the address no-reply@mondigroup.com to your “safe list” or address book.

Awards: